Dave
Staff member
At the college where I work it's strongly encouraged that we volunteer to help out at graduation. I've worked there for almost 2 years now and have finally done so. It's one of those things that can help or harm you from being able to be promoted.
I got my job duties today.
Translation: January in Omaha. Stand outside at 6 am. Stay there all day. Then help load a truck & go home.
I got my job duties today.
Code:
Thank you for volunteering your time to help with the upcoming graduation. The Winter Commencement Ceremony is Saturday, January 29, 2011 and begins at 9:30 a.m. The procession of gradates begins at 9:10 a.m. You are assigned to main the entrances to the parking structure and two parking lots, which have been secured for Bellevue University staff, faculty, and Board of Directors. D*** D******* is your team leader and contact person for directives.
Please arrive at the Civic Auditorium at 6:00 a.m. and proceed to the faculty and usher dressing area (Lady Jays’ locker room), and meet with your team leader, D*** D******, for further instruction. The ushers begin arriving at 6:45 a.m., the faculty at 8:00 a.m., and the Board of Directors at 8:30 – 9:00 a.m. The ceremony should last approximately two hours.
Please see below for a general description of duties.
Thank you for all your help.
[COLOR=rgb(0, 0, 0)]Parking Lot/Driver[/COLOR]
2 people (minimum), 4 preferred (6 during winter)
The week before Graduation:
• Pick up walkie-talkies from M***** A******* to converse with J**** M******** while working different areas.
• Get the Parking Vests, extra Garage passes, and hand/toe warmers from M***** A*******.
Saturday morning, arrive at Civic Auditorium at 6:00 a.m.
• The Parking Garage:
• is for Faculty, they will have special colored passes and need to be shown where to park - in the top parking lot or parking structure.
• Lower parking lot outside is for volunteer staff, they will have parking passes. Only people with parking passes can park in the lot.
• The faculty will get passes to park in the parking garage, their garage passes will be a different color than the VIPs. The faculty and anyone else who chooses to park in the garage can park wherever they choose.
• Make sure walkie-talkies work and you are on the right channel to converse with each other. The team lead (D*** D*******) will have a headset to speak with J***** M*******.
• Have at least one person cover the entrances to the bottom parking lot.
• Make sure that some extra spots are saved for important staff that does not have passes.
o Staff Volunteers begin arriving to the parking lot at 6:45 a.m.
o Board Members usually begin arriving at 8:45 – 9:15 a.m.,
o Wait until 9:45 and then go inside (ceremony starts at 9:30 a.m.).
o After the Ceremony:
o Once the platform party leaves the arena, we would like all the volunteers to form a line on the ramps and into the Exhibition Hall to help guide the graduates down into the back part of the Exhibition Hall.
o Load the maintenance van with:
o The left over diploma covers they will be on stage-boxes will be nearby ask Registrar’s Office.
o The left over programs will be up in the main entrance
o Take down the B.U. banner in the Ex Hall and load into the van or car.
o Check to see if anyone needs help with anything else before leaving.
